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OUR LADY OF THE MEADOWS HISTORY
JULY 1991 TO JULY 1992
7-91 Reception for Fr. Dorcy. (Find nothing in Council minutes, nor anywhere else.???)
9-10-91 Peace/Justice Committee: Debbie Carleo - Establish a volunteer list for use by staff and committees
Land/Development: Fr. Dorcy/Steve Mattivi - Black top done, striping next week
Fr. Dorcy purchased a $400 wheelchair for $75 for use from car to church
Stewardship Commitment: Debbie Carleo distributed Parish Talent Survey
Christmas Bazaar: Tom Carleo - need social committee member, suggest a new list be given to Maggie Thomas
Nursery: On trial basis nursery to be in the Parish Center for Sunday Masses and special occasions. Adult volunteers and Youth members babysit
Funeral Ministry: Need exists, need volunteers
Storage/Lock up units: Fr. Dorcy/Steve Mattivi - To check for safety of stored supplied - may need cabinets
BDF: Use of raffle money ($1500) to make up deficit not to be a precedent
Hall Kitchen: Needs spruced up, Paul Gradishar of Hotel Supply to look at what is needed and provide an estimate
Parish Retreat: Fr. Dorcy reserved the Diocesan cabins in Beulah
Committee Reports: Fr. Dorcy requested reports to him 7 days before the Council meeting, Council would like them eight days before the meeting
Cold air return for cry room to be attended to
Fr. Dorcy discussed a Christian Community under the patronage of Mary the Mother of Jesus Christ
10-8-91 RE: Marianne DeCesaro - 7th grade through Confirmation classes have 21 teachers and aides. 75 students in 7th-8th grades, 104 in High School, up from last year
Social Committee: Maggie Thomas - 2000 raffle books sold, prizes the same
Peace/Justice Committee: Debbie Carleo - Fr. Dorcy’s sermon resulted in 50 new volunteers for Gleaning the Fields
Liz Keller to be caller to get volunteers for Coffee and Rolls
Nursery: Fr. has people interested in staffing but no requests to use it
Raffle Proceeds: Cass Pearson - Fr. reported rectory in need of repairs with some structural problems and it unfurnished. Raffle proceeds to go to basement hall and rectory
Parish Christmas Dinner: Chair Paul Depatie, co-chair Jim Duff
Dinner Meeting Council/Staff: Fr. Dorcy have in mini-hall New Year’s Eve Party: Council sets up, Collette’s catering, $30/couple, 100 tickets available. Parishioners only until Dec. 15th then open to non-parishioners
Council Meeting: Moved from 7:30 p.m. to 7 p.m.
Personal Liability: Fr. Dorcy -Need written liability policy,10% increase in insurance. Greatest liability is dealing with children. Printed policy for volunteers to be given out.
Name the Hall Contest: Fr. Dorcy suggested having students submit names for the Basement and Mini Halls
11-12-91 RE: Marianne DeCesaro - 70 + players on basketball teams
John Powers League players required to attend RE - fee $15 for League - to do again in 92-93
Youth Group: Gene Berens - 276 children and 150 adults to Halloween Party, cost was $300
St. Nicholas Visit: Fr. Dorcy be St. Nicholas
Social Committee: Cass Pearson/Debbie Carleo - Brenda Huerta and Cass Pearson set up Santa Claus Shop with help of Confirmation class students
Land/Development: - Steve Mattivi - Broken water line pipe fixed
Parish Dinner:Cass Pearson/Mae Vinci - catered by Collette’s
New Year’s Eve Party : Paul Depatie/Jim Duff - catered by Collette’s , music Rip Avina
December meeting and Dinner for Council and Staff: Short meeting in Parish Hall Library, then dinner
Share Colorado Program:Debbie Carleo/Cass Pearson - Gus’s warehouse behind Sears used to store food, each participant pays $13/mo and two hours of work. OLM to be host site.
Future Liturgical Goals: Fr. Dorcy - enhance the music program , have an ongoing Liturgical Worship service. Hire a full time liturgiculist but can’t do right now
Caring Ministry Worshop: Fr. requested someone to attend the Stephen Series Ministry in Golden at Episcopalian Church
Stewardship Program: Fr./Paul Depatie- Start the program in January
Prepared fifty bags for Thanksgiving food items.
12-10-91 RE: Marianne DeCesaro - Need facilitator for 3rd year confirmation overnight retreat
Look at pay raises for staff- none since August 1990
Social Committee: Cass Pearson - Santa’s Workshop loss $205. Bazaar tables rented for $25
Finance Committee: Paul Depatie -Cass Pearson to establish committee to update hall kitchen and rectory
Peace/Justice Committee: Debbie Carleo/Cass Pearson - Raffle gross $162, net $112
Land/Development : Steve Mattivi - Snow removal contracted with Don Musso, light snow to be removed by Cip Navarro
Name the Hall Contest: Cass Pearson - of many names submitted Meadows Hall was chosen for Basement Hall and Friendship Hall for the mini Parish Center Hall.
Denise Berens, 1st grade class and Janie Warren’s class were the winners of the contest.
1-14-92 Social Committee: Chuck Stimmel - inventory of supplies taken, would like chairperson for various socials coming up
Finance Committee: Paul Depatie - way over budget for 1991- Zero based budgeting to start with guidelines for each committee for budget and accounting for 92-93.Finance Committee, RE, Social and other committees with budget concerns will meet
Peace/Justice Committee: Debbie Carleo - Christmas project with adopted family successful
Christmas Dinner: Cass Pearson - 650 served, Collette’s cost $/person, donated $600. Sixty glasses wine sold @ 50 cents/glass for $30. Wine won’t be sold next year
New Year’s Eve Party: Paul Depatie -72 tickets sold @ $30 $2160
Expenses $1600 Profit $500
Limit couples to 75-80 Rip Avina contracted for 1993
Share Colorado : Debbie Carleo - 300 at opening 1-14-92, Lt. Governor Michael Callihan, Bishop Tafoya and Archbishop Hannifen present. First distribution to be February 1.
Stewardship/Tithing: Fr. Dorcy -1/3 families tithing, 57% signed card/ submitted an amount, 143 didn’t give an amount. 170 pledged $121,000. 950 families get envelopes. Building Fund to continue.
Lenten Speakers: Cass Pearson - Ask Fr. Marvin Kapushion or Mr. and Mrs. Vernon Wood. Topics “Stress of the Family-92”, “Changing Times of the Family 92”, prayer, grieving. Be for four weeks.
BDF: Fr. Dorcy - Last year was 13% of income $28,000 - were $2000 short. This year $33,000, a $5000 increase
2-11-92 Liturgy/Music Committee: Catherine Tonne - Patty DeGrasse new song leader for 8a.m. Mass
RE: Mae Vinci - Suggest a mini session for kindergarden on Sunday a.m.’s
Book supplies less than $3000, 92% of parents pay their fees
450 children enrolled
Adult Program and RCIA to come out of RE budget
Stewardship Program: Tithing pledges for January $15,452 - $5000 more than last year or a 25% gain
Share Colorado: 369 signed up
Lenten Series: Cass Pearson - Family Program night to be presented by Vernon and Theresa Wood
Chuck Stimmel in charge of dinner
Tim Acosta do the flyer
Fr. David Ricken do presentation on Lentern Scripture readings and meditation
Budget Guidelines: Jim Duff -Brainstorming on budget guidelines, need a manual, 27 areas need guidelines
Building Fund envelopes are continuing to go 1919 pledges not fulfilled
2-11-92 Parish Council had budget brainstorming session
2-25-92 Cass Pearson presided on special budget guidelines meeting.
Present: Fr. Dorcy, Jim Duff, Catherine Tonne, Marianne Decesaro, Gene Berens,Steve Mattivi, Debbie Carleo, Madeline Santos, Joyce Stimmel, Paul Depatie, Carol Kristan, Tom Carleo
3-17-92 RE: Marianne DeCesaro - early registration fee $15, after June 1 $20
Lenten Series Program Night - 50-60 served dinner
Finance Committee: Paul Depatie - Fr. Dorcy dais to increase income up to $15,000/mo
Confusion about Building Fund and BDF- explain from the pulpit
Jim Duff questioned why BDF not on tithing budget
Diocese holding Financial Workshops 1) secretaries and bookkeepers, 2) Finance Committees. Charlotte Plutt making arrangements. Mike Masciotra doing accounting for Finance Committee
Peace/Justice Committee: Debbie Carleo - Balance of proceeds from car sale to go to Annunciation Parish in Springfield
BDF: Fr. Dorcy - 50% of pledges now total $17,330
Share Colorado: Debbie Carleo - 369 shares purchased in February, 510 in March
House/Kitchen: Fr./ Steve Mattivi, Jim Duff, Debbie Carleo - make kitchen more pleasant with more colors, try to buy kitchen equipment from restaurant going out of business, do South Wall as phase one, have partition for storage area for tables and chairs
Employees Bonus/Pay: Fr. Dorcy -Salary base is 40/hr/wk. Workers do 30 hrs to be paid benefits. New contracts will begin July 1st.
Charlotte Plutt works 40-50 hrs/wk
Religious staff = 57%
Judy Stefano works 50% RE, 30 hrs. BDF
Vernon McFarland works 15-80 hr/mo
Fr. advised RE Committee to get someone who was on the Committee last year (Bonnie Dehn)
RE Committee to update job descriptions for RE and Youth directors
Defined Steve Mattivi’s duties as Maintenance Committee
Clean church prior to Easter - call Lucy Leinor for information
Parish Council Meetings: Cass Pearson - to move meetings to 3rd Tuesday of every month
Budget Information: Fr. Dorcy - Handbooks deal with income and expenses of Parish - Priest in charge of raising income
4-21-92 RE: Marianne DeCesaro-67 to receive Eucharist, 34 for Confirmation
Byron Antonioni catering the Teacher’s Appreciation Dinner.
Fr.: How can we and what can we do for next year with the RE program?
Youth: Gene Berens - Youth want fundraiser to purchase basketball hoop for $98. Fr. Schmitt donated.
Finance Committee: Paul Depatie -Income over expenditures for February $15,831, $3900 over last year.
Peace/Justice Committee: Debbie Carleo -Doing draft for college scholarship.
490 Share Colorado shares sold for April
To plan 50’s dance and social for the ladies
Land/Development Committee: Steve Mattivi - building shelves in Mnin Hall
Peace and Justice Debbie Carleo granted permission ot decorate the bathroom in the Mini Hall. List of needed repairs to be submitted to Mattivi.
Lawns: Cass Pearson - bids open. Don’s Landscaping bid $35/wk and set timer.
Janitor’s Contract: Debbie Carleo - to begin July for $325/mo., added emptying trash containers and reline, clean 1 x/week, parties to be extra.
Salaries: For 40 hr./ wk: Charlottte Plutt from $5.75 to $8.00/hr.; Judy Stefano from $6.75 to $7.00/hr. beginning Jul 1, 1992
Fr.: BDF assessment funds short $2000 in 1991, 1992 short $14,000.
Mother’s Day Breakfast: Chair Jim Duff, Co-chair Paul Depatie. Mae Vinci to take care of tickets and carnations.
Betsy Nardini to organize group to clean the church.
Voted to use excess funds to do repairs and replacement as needed.
New Financial Guidelines to be reviewed by all.
Jim Duff requested all Committee reports one week before the Council Meeting.
5-19-92 Minutes for this meeting are missing.
6-30-92 Annual Income: $277,894 Expenses: $225,847 Balance: $26,351
Pastor’s Salary: $8940 ($745/mo), Extra Clergy: $2369, Lay Salaries: $28,800, Music: $1974, Sanctuary:$3000, Supplies: $7000, Postage: $3500, Social Committee: $7850, Aid to the Indigent: $3240, Mission Adoption: $1800, Rectory Food: $2000, Rectory/Park Utilities: $2849, Housing: $3500, Youth: $4500, RE Salaries: $32,000, BDF: $28,225, Parkview Chaplain: $250
Envelopes: $195,170, Special Collections:$3000, Sacristan/office help: $5211, Custodian:$9710, Parish Manager: $16,956, Parish Secretary: $11,207, Parish Council Retreats: $52, Other Dicoesan Collections:$902, Ministers Worshops: $1672, Sanctuary(Altar) (Bread, Wine, Candles, Vestment Care ):$2878, Church ?Parish Center Utilities: $13,737, Physical Facilities: (Supplies, Grounds care: Floor Maintenance, etc): $13,471, Office Expense and Materials: $22,951,
NOTE: New bookkeeping system begun - new categories.
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