OUR LADY OF THE MEADOWS HISTORY
JULY 1989 TO JUL 1990
7-24-89 Special Meeting of the Council
Bids on Parish Center : Ray Moroney -
Low bid from Whitlock Construction to be completed in 110 days
T.R. Vinci late with bid
Need approval - Fr. met with Fr. Beno and completed the forms to the Diocesan Finance Committee where 7 votes are needed for approval, then to the Bishop for final approval
Ray Moroney - no problem if cost is $450,000 or less
Paul Depatie (in construction) will be “clerk of the works” and keep an eye on construction every 1-2 days
Discussed quality if go with contractor for $30,000 or less
Voted to have the architect contact the 3 lowest bidders (Whitlock, Bassett and Drew) and ask for a five year guarantee with the price and percentage of change orders
Voted that the maximum percentage of change orders to be no more than 5% of the total bid
Fr. - for permission to bid OLM needs 50% of the cost in assets
Value on property now $180,000, deal with low bid figure of $372,000 to meet the Diocesan policy
Ray Moroney- received a misstatement from Fr. Beno - to contact him - Diocesan Committee made an exception for us unless cost over $450,000
Financing: John Carleo -Using $375,000 as cost, Architect fee (6% of value) = $22,320, paid to date $19,125, balance $3195
Mt. Carmel Credit Union offering 9.15% financing plu s money as needed
Knights of Columbus offering 9.5% but not on construction - only when building is complete
Payment schedule / month at 9.15%:
On $285,000/ 10 years = $3633/month
15 “ 2916/ “
On $300,000/ 10 “ 3824/ “
15 “ 3069/ “
Will cost approximately $10,000 to convert the church after move into the new building.
Voted to go with Mt. Carmel Credit Union for between $285,000 and $300,000
Groundbreaking: Fr. to be on a Sunday at 2 p.m. - date to be set later
Fr. - will see architect Gardner and have the guarantee include structure and integral contents
Phil Pantleo: will performance bond protection and the cities final inspection on the building. Need to be aware during all stages of building.
7-26-89 Parish Center Contractors: Fr. - Architect Gardner got responses from Whitlock and Bassett, Drew could not be contacted.
Whitlock (written) 15% charge for change orders, do not agree to maximum % of change orders, guarantee work for only one year. Gardner said maximum of change orders is 2% not 5%
Bassett (oral) same policy
Voted to go with Whitlock.
After contractor selected need - letter for Bishop’s approval
To Fr. Beno and the Finance Committee
Architect Gardner to write letter of award
Contractor to submit insurance, bonds, subcontractors and architect decides upon
Groundbreaking held and start of the center
Obtain money to pay the bills
Groundbreaking: Fr. - Tentative date August 20 at 2. p.m.
Agenda:
Introductions; Phil Pantleo
Master of Ceremonies - Vernon McFarland
Opening Prayer: Bishop Tafoya
Welcome : Fr. Schmitt
Scripture Reading: Cass Watson
Groundbreaking: Presentation of shovel by Ray Moroney to Bishop Arthur Tafoya
Blessing of Ground and Prayers - Benediction by Bishop Tafoya (if unable then Rev. Tom Steranka, Pastor Wesley United Methodist Church)
Invitations to all OLM parishioners and all priests in the city, to Wesley United Methodist Church and congregation plus Diocese and Board of Finance
Contract: to be included in the contract - architect and owner to be notified of any substitution or equivalent. Any change orders to the architect or owner must allow a minimum of 2 working days for an answer. To be reimbursed (dollar standard fee) per day for every day over stated completion date.
Ray Moroney: Have six votes from Board of Finance - recommend to the Bishop
Maximum amount for change orders is $5000. If over this amount , goes back to the Board of Finance
Financing: $25,000 Buswell Trust Fund
$285,000 Mt. Carmel Credit Union
9-12-89 Liturgy/Music Committee: Jim Masciotra - possibility of having a 6 year old and younger Children’s Choir
RE: Carol Cornetta - discussed procedures when building available in January
Parents concerned about changing classes to Wednesdays and some teachers can’t teach on Wednesdays - need more teachers
Using church basement and cry room for classes
Youth Group: Pat Edelmann - seeking an active committee to come to all activities, not just to meetings. Seeking volunteers for 2 hrs/mo
Christian Connection flyer distributes - stress on spirituality this year
Social Committee: Bertha Grosso -Raffle money to be used for church remodeling/expansion
For a new project consider using shut-ins to make telephone calls for committees as needed and call other shut-ins for personal contact
Finance: John Carleo -$55,000 moved from Dain Bosworth to Mt. Carmel Credit Union plus $7000. To secure bonding for construction all monies must be in Mt. Carmel.
Anonymous donor put money in Dain Bosworth with no restrictions for OLM to receive $100,000 in 2001
Peace/Justice Committee: Cass Watson - 7 quilts completed, 2 more soon.
2 quilts given the migrants in Avondale, 1 to be raffled, 6 to be given away
Quilt raffle $108 so far
Irene Schooler to be present at Breast Cancer Program in October
Project Glean started by King of Kings Lutheran Church picks food for needy, information to the Youth and Bulletin
Wesley United Methodist Church has Respite Care Program
Justine Merritt has a project called The Ribbon in which she would like by 1992 to have tied around the world. Both Peace/ Justice and RE making pieces of ribbon
Land/Development Committee: John Pusedu - bought stainless steel pan for the kitchen for $25
Parish Center: Construction begun 9-5. 110 days to completion. Plans for the interior almost complete. Wall paper, blinds, wall coverings, rugs selected. May need tables and chairs. Bishop pleased.
RE Resolution Committee: Carol Cornetta - is this committee to continue to function? John Carleo - a need was seen, a priority, so yes
Sr. - should study the program, poll people on days and times, facilitate the move into the new building
Carol Cornetta: - objectives and goals too broad, need one or two specific ones - possible goals - 1) Motivate, enhance and stimulate teaching staff according to their needs, 2) setup communication between teachers and committee and to try to identify teacher burn-out.
Sr. - RE Program belongs to the parish and they should take responsibility for it
Fr. - Committee should set the guidelines and be the School Board for the Parish
Fr.: - need opportunity for Adult Education, scripture study 1st of the year?
Fr. John O’Flynn to be Advent speaker, do 4 weeks on Infancy narrative, Birth of Our Lord
Holy Family having 2 Advent programs
Wants Council to consider hiring a Pastoral Assistant to coordinate Catechumenate Program (RICA), Homebound Ministry and Adult Education
10-10-89 RE: Carol Cornetta:
44 enrolled in reconciliation program
Sr.Revises the classes each year as new material becomes available
55 enrolled in 7th and 8th grades
10 parents signed to participate in discussion groups with youth
Problems in recruiting and retaining teachers, August too late to recruit, need to commit in May
Need to develop a handbook of policies and procedures plus a special orientation for new teachers
Sr. would like to start a Children’s Liturgy Committee to assist the teachers with the Children’s Masses - possibly to include liturgical dance
Fr. needs to know exact plans with no surprises
Liturgical Dance discussed with sense of not being in favor
Teachers do not want a Christmas Pageant this year, do want Children’s Mass at 4 p.m. which is the most crowded Mass- had previously voted for 6 p.m.
Following much discussion - have 64 teachers - how many for and against the pageant-voted to continue the tradition of the pageant with rotating the teacher in charge through the grades starting with 3rd grade plus help from parishioners
10 classrooms in the new building- discussed scheduling
97 confirmation students , 55 in 7th and 8th grades
237 K-6 for a total of 389 students
Average of ten per class in homes, will be more next year
RE Committee should be in charge of setting of the Religious Education program so no matter who is pastor or DRE it will be organized and functioning
30 people have volunteered for a one time Religious Education program
Youth Group: Pat Edelmann - 28 in Youth nights, 10 people volunteered to help one night/month
Glen Cline will be speaker to High school students on the topic of suicide
Social Committee: Bertha Grosso - Raffle tickets- printed 1500 booklets with $20/book
Bazaar already has 55 reservations so the first 35 to pay the $25/table fee will be honored. Agreed to extend for another weekend if 15 people interested at $20/table. To have food but no bake sale. More room next year with the parish center
Phones: One phone in sacristry -3580, one downstairs- 3581; same system in Parish Center with two lines - one to Fr. and Charlotte Plutt and one to RE and Youth. Phone to ring in all offices
John Carleo to check on lightening protection for the phones
Fr. and Bob Hart considering three keys for the Center:
1 for offices
1 for mini hall
1 for classrooms plus a master
Planning for remodeling of church for extra seating - Council or ad hoc Committee to do?
Money Dain Bosworth $8000, Mt. Carmel Credit Union $7000
RE Resolution: Seeking comments through Bulletin
Survey to current and past teachers
Voted for this committee to be the working arm of RE
Special Christmas Project: Possibly a toy drive with Peace/Justice Committee cleaning and repairing them
Contact larger agencies for needs:
Madeline Santos - Battered Wife Program- and the YWCA need clothes and food
Fr. - Dreamweavers - need 16 Christmas trees for families
Steve Palumbo- Hospice - terminally ill Aid’s patient needs support and food
Bobbi Jo Stupnik - Nursing Home and SRDA- nursing homes need gifts for patients
Pat Edelmann - Migrant Workers- 10 families need food and staples
Debbie Carleo - Catholic Social Services - need money for counseling
Think about blacktop for parking back of Parish Center with grass, trees, sprinkling system in front
Voted to do Christmas Dinner with Collette’s catering
New Year’s Eve Dance/Dinner Committee: Pat Edelmann, Steve Palumbo, Bonnie Dehn
11-14-89 Liturgy/Music Committee: Jim Masciotra -Catherine Tonne in charge of special Christmas Choir; Cheryl Ford in charge of new Cherub Choir to sing at Pageant and Christmas Liturgy with Children’s Choir
RE: Carol Cornetta -Jodee Bueno presented the resolution to the Council -
That the Christmas Pageant not be included as a part of the RE Program per se, but be produced on a volunteer basis by parishioners outside RE class time- to continue the tradition with teachers involved if they wish
When new programs/activities given to RE they fall under the umbrella of RE but not intended for RE to be in full charge
RE Director work with Christmas Pageant Director to coordinate and delegate
Too few speaking parts, check the type of pageant, keep simple, have same program every year?
Both Advent and Christmas to be taught
Sr. to direct the pageant this year
Discussed hiring coordinator for activities such as Reconciliation Dinner, RE picnic etc.
Maggie Thomas to coordinate Eucharistic Program
Dennis and JoAnn Olguins do confirmation class
Youth Group: Pat Edelmann- Halloween party larger than last year - estimate 300 attended- 192 treat bags given out
Social Committee: Bertha Grosso - 33 tables for Bazaar first weekend, 20 for second, bake sale both times.
Liz Keller in charge of phone committee
Finance Committee: John Carleo - Statement from contractor for the Center received for $142,000
Peace/Justice Committee: Cass Watson -Neighboring parishes invited plus Wesley United Methodist Church to partake in Breast Cancer Program - $200 donation requested
Raffle proceeds to go for tree, bed linens and goodies for Posada
Parish Center Update:
Brick work almost finished- electrical being done inside
Working 6-7 days per week
AT&T pulling phone lines
Joe Beltramo grading back of Center
Do landscaping in front ourselves
Don’s Landscaping will do snow removal
John Pusedu to mark curbs so snow plow won’t damage
All money in MT. Carmel = $372,000 - will pay contractor
$1118 paid toe Architect
Depatie checking on progress, $400 an added charge for extra electrical circuits for office
Contractor poured concrete for sidewalk from Center to the street at no cost
Center payment is under $3000/mo
$6000/mo income from Building Fund
$22,000 in Dain Bosworth for appointments
Furnishing and Equipment Committee:Chair- Jim Grosso, Sherril Pusedu, Mae Vinci, Sr. Marian - to get cost estimates
Function and Design Committee: - Chair John Carleo, Paul Depatie, Mae Vinci in charge of remodeling plans for the extra seating
RE Resolution: - Classes in the home until the end of the end year at the teacher’s discretion
92 surveys had 70 from returning teachers and 22 from non-returning teachers, 54 other surveys returned by 39 returning teachers and 15 non-returning teachers
Committee to make recommendations/ suggestions to Council which in turn will make recommendations to the Committee
Carol Cornetta to send thank you’s to responders plus make a report on workings of the Committee
Ideas: Give to Christmas Project vs. Building Fund - don’t tamper
Special collection - too many now
Gave 8 baskets at Thanksgiving last year - probably 15 this year
Collect food at Ecumenical Service at Wesley United Methodist Church plus money to Meals on Wheels
Weekend drive for food, clothes and divide up
Christmas is the starting point - do all year
Let parishioners decide - attach list of names, addresses, phone numbers to Bulletin and let donate directly
Voted for the latter
OLM gives $18,000 to BDF and next year to be $22,000 plus $270/mo to Loaves and Fishes and $100/mo to Springfield parish
New Year’s Eve Party: Collette’s Catering to cater for $6/plate. To limit to 95 couples at $25/per couple. Favors from Party Time
Social Committee: Bertha Gross - to be in charge of raffling off St. Francis statue
December Meeting: At Fr.’s house and then to Top of the Town.
1-9-90 Fr. (?) O’Flynn recommended for Lenten Series
Dave Epp gave AT&T phone presentation - new system is electronic, had lower maintenance, more reliable, can hook computer system into it, can add three more lines or up to 10, US West’s charge $94 one time for installation, $30-40/mo thereafter, 1 yr free warranty, 1 hr of instruction on usage. Cost $5100
Social Committee: Bertha Grosso - Christmas Bazaar profit $4,161, raffle cleared $7,800. Pat Edelman reported that Youth earned $60 from Bazaar.
Peace/Justice Committee: Cass Watson - Bought Christmas tree, coffee pot and tuned piano for Posada and the Council gave Fr. (?) Walsh of Annunciation parish in Springfield $700 to bring 6 Mexican nuns to Springfield for a mission and the Committee gave $300.
Master keys for the Parish Center for the staff only.
New Year’s Eve Party: Pat Edelmann - 95 couples attended, profit $701
Don Musso donated trees and bushes for landscaping front of Parish Center
Voted $20,000 for Parish Center furnishings
To use the Parish Center until the Bishop is available for a dedication
Ordered linen bookmarks with picture of building on front,date and prayer on back, 3000 cost $126
Deanery Meeting held in new Parish Center hall February 14th
Advent Program average attendance 25, decided not to ask Fr. O’Flynn to return
2-13-90 RE: Carol Cornetta - Confirmation students to pay $4/parish $4
Finance Committee: John Carleo - Fr. received $1200 grant, applied for a capital fund $25,000 grant
Peace/Justice Committee: Cass (Watson)Pearson-Invite Bishop Buswell to speak during Lent to increase awareness of peace and justice issues
Committee donate 2 - $15 scholarships to displaced homemakers program
PARISH CENTER UPDATE - MOVED IN. Need to redo molding, hold 10% until all work done. Used 80-85% Columbia Bank’s furniture
RE Resolution Progree Report: Carol Cornetta -
Recommndations to strengthen and enhance RE:
1. Restructure the membership of the RE Committee
a) to include two teachers from each level - K-5, 6-8, 9-12
2. Provide in-service education for teachers
a) make distinction between first year teachers and professional or experienced teachers
3) Evaluate RE Director for contract renewal recommendation
4) Registration/recruitment to occur in the spring
Teachers representatives to be voted on
At-large members to be those who display an interest and screened by the Committee
Need parent representatives
Parish Hall: Fr.: - furniture $10,200, $3000 table and chairs, 25cuft refrigerator ($818) and GE self-cleaning stove ($378) from Martin Music
Landscape Committee: Phil Pantleo, John Puseda, Craig Shoemaker, Bobbi Jo Stupnik, and possibly Richard Kochevar and Chuck Stimmel
Chem-way has fertized lawns for years - good - $86.81/application times 5 with discount =$381.95- Fr. make decision at his discretion
DEDICATION: Scheduled for Sunday April 8, at 2.p.m.
Church Remodeling: John Carleo -Option #3 chosen which adds 145 seats for estimated cost of $11,580, pews to match $7000, drawings under $500. Plan to Diocesan Finance Committee
1990 BDF Goal: Fr.: Goal $21,478, need approximately $9,100, 144 pledges in
3-13-90 Peace/Justice Committee: Cass Pearson - a volunteer training program given by Women’s Pregnancy Center needs counselors, advocates, support groups, shepherding homes, receptionists
Project Dimension at OLM Parish Center geared to campus ministry
Plans for summer quilting program
Land/Development Committee: John Pusedu - Joe Beltramo’s 66 cents/sq.ft. for asphalt bid tabled as too expensive
Decided to plant euonymus plants vs junipers
Parish Center Furniture: John Carleo - Total $12,503 with 1 yr. warranty
Need three signs for entrances and one for outside the Center
Landscaping: Fr.- Don Musso do 3 applications of granules on lawn for $790
Church Remodeling: John Carleo - Architect prepared large drawing - to Diocesan Finance Committee for permit for bids
Voted to brick all niches
1990 BDF: John Carleo - 245 pledges made for $19694 Target $21,498 Need $1754 more or take from operational fund
31 attended the Lenten program
Voted to get computer backup device for $1380
City-wide Education Series for deanery held at OLM Parish Center
Parish Center Hall Rental: Fr. -
If go over time $10/hr.
$50 if don’t clean up
$100 damage deposit
$350/day $150 hald day
Small groups of 50 or less- $50 50-100 $75
Bertha Grosso, Mae Vinci, Charlotte Plutt to finalize
Fr. David Ricken asked OLM to take a seminarian from Sept to June to learn parish duties - provide room, board, travel and salary of $250/mo Might work if lodging is elsewhere
Fr: - For the next mission have Fr. Robert Guillot , twin of priest we had before
Deanery asked OLM to host farewell for people in ministries - OLM donated hall and labor
Ray Moroney donated fridgidaire, stove and hood for center kitchen
Two microwaves donated
Craig Shoemaker donated time for electrical maintenance
4-10-90 RE: Carol Cornetta- speaking at all the Masses to obtain teachers
In lieu of gifts Fr. will offer the Sunday Masses for teachers
RE Director Job Description distributed - Sr. Marian objected only to the time schedule
Finance Committee: John Carleo -286 pledges the first week for total of $53,467
Peace/ Justice Committee: Cass Pearson - Fr. Walsh of Annunciation church in Springfield reported that mission went well
Ordered SALT magazine for review and information
Continuing quilting project
Land/Development Committee: John Pusedu - Letters for signs on hold - expensive - $31-73 each
$200 allowed for gate and fence
Fr. - Joe Beltramo cut in the new driveway and bringing in fill
Don’s Landscaping finished the front
Church Remodeling: John Carleo -Have Bishop’s permission to bid
Architect’s drawing of $500 paid
1990 Budget: JohnCarleo -
BDF- charge increased by $524 for a total of $22,022
Budget approval changed fromline by line to category
Fr. and Committee view income pessimistically and expenses inflationarilly
Anita Zopkofska, H.S. junior requested sponsorship for a 2 1/2 week trip to Mexico and Guatamala to visit orphanages and work with the poor as she wants to be a missionary nurse after graduation. Given $600 with her agreement to keep a log and share with the parish
Parish Council Picnic: Fr. - hold in Parish Hall
RE Director Job Description: Sr. Marian - Handout on miles on parish car and gas payment
Time schedule - she has been RE director for 20 years for approximately 40 hours/week and was allowed to average the hours, presented the descriptions from Cathedral, St. Pius, Christ the King
Job related issues - 1) use of parish car and reimburse parish for personal use, 2) posted office hours, 3) post RE classes/business lock-up , 4) Sr.’s community commitment 16 hrs/month
Job description is new because of new facility and need to be covered legally vs in the homes
Revisions to be incorporated into the job description:
1) Process of choosing RE Committee member
2) Election of Chairperson
3) To follow District 60’s school schedule
4) Evaluation instrument be established for the RE Director
5) General statements regarding teamwork and communication
5-8-90 RE: Carol Cornetta: - Recruit teachers - 3 for each level
Discussed splitting duties:
Bobbi Jo Stupnik - do 7-8 grades plus Confirmation 1,2,3 and the Youth Group
Other RE Coordinator - K-6 grades
Advertise the positions in and out of parish
Committee members plus Fr. screen applicants and present to Council
Council determine the salary
Youth Group: Gene Berens - had unusual summer Bible camp, camp outs etc.
Social Committee: Maggie Thomas - coordinated the reception for Sr. Marian after all the Masses on Sunday , May 20. Rolls and coffee, kept simple at Sr.’s request. Presented with silver disc engraved with name and dates of service
Finance Committee: Paul Depaite- Received sales tax refund of $6400
Collected $4271 for Building Fund last Sunday
Outstanding balances from previous drives
1987 $6181 (still paying)
1988 3913
1989 1149
As of Sunday $66,371 pledged - goal for year $67,000
Peace/Justice Committee: Cass Pearson - clothing drive brought four truckloads
Bishop Buswell postponed his coming until fall
Women’s Pregnancy Center holding a Walk-a-thon
Quilting continuing
Land/Development: John Pusedu- Fence between Center and neighbor of plus gate
Landscaping Committee: Paul Depatie - Accepted Vinci Construction bid
Purchased carpet which compliments current one
Allowed up to $9000 for pews
Wait for funds for paving of back lot $16,000
Mother’s Day Breakfast: John Carleo - preparing for 250
Fr. attending Clergy Conference in Canon City
6-30-90 Annual Income: $246,625, Expenses: $244,860, Balance: $263
Pastor’s Salary: $7627 ($636/mo), Extra Clergy: $2186, Lay Salaries: $23,819, Music: $1311, Sanctuary: $3073, Supplies: $7000, Postage: $3600, Social Committee: $7844, Aid to the Indigent: $3380, Mission Adoption: $1300, Peace and Justice Committee: $250, Rectory Food: $1555, Rectory Utilities: $2332, Rectory Furniture: $300,Youth: $5000, RE: $24,000, Personal Groth: $240,Chronicle: $802, BDF: $19,000, Parkview Chaplain: $250, Offertory:$119,971,
Stole Contribution:$1310, Donations: $12,810, Coffee and Rolls: $337, Calendars: $188,Posada:$1136, Land/Development Committee: $2189, Youth: $4325, RE Salaries: $24,456, Adult Education: $2138, Retreats: $1696, Retired Clergy Benefit: $4425, Other Diocesan Collections: $5,812, Bequests: $370, Clergy Conference: $200